AP Automation for an Industrial Group
An enterprise customer used Document.One AI to automate invoice handling and accounts payable — integrating directly with their ERP to eliminate manual data entry, matching errors, and processing delays.
Manual invoice processing at scale
The finance team was processing large volumes of supplier invoices manually — each requiring data entry into their ERP, cross-referencing against purchase orders, and a multi-level approval chain. Repetitive document tasks were wasting staff time and money, while inconsistencies between invoices and PO records created downstream reconciliation problems and delayed payments.
High manual data entry volume
Every invoice required staff to manually key fields into the ERP — vendor, amounts, line items, PO references — creating a bottleneck at scale.
PO mismatches & reconciliation errors
Manual cross-referencing led to frequent mismatches between invoices and purchase orders, causing payment delays and downstream reconciliation issues.
Multi-level approval delays
Each invoice passed through a slow manual approval chain, stretching processing time from days to weeks for high-volume periods.
No audit visibility
There was no structured audit trail — tracking who processed what, when, and why was entirely manual and unreliable.
ERP-integrated AP automation
Document.One AI was integrated with the customer's existing ERP system. The platform now extracts key data from scanned invoices, matches them against purchase orders, and flags inconsistencies — with no manual processing required for clean matches.
Automated invoice ingestion
Invoices from email, EDI, and supplier portals are auto-detected and routed without human involvement.
AI field extraction
Vendor name, PO number, line items, totals, tax, and due dates extracted at 98%+ confidence across 60+ template variations.
3-way PO matching
Automated matching against ERP PO records and GRNs, with exception flagging for discrepancies above configurable thresholds.
Straight-through processing
87% of invoices processed without any human touch — posted directly to the AP ledger and payment run.
See this in action for your AP team
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